FreelanXStatement of work (SOW) template
The document that turns a brief into a commitment: deliverables, milestones and amounts, acceptance criteria and how payment works through FreelanX.
Mission: [Role] · Client: [Company] · Contractor: [Freelancer or contractor]
[What the work is about]
The Contractor will provide the following deliverables:
- [Deliverable 1, with its format]
- [Deliverable 2]
- [Deliverable 3]
- [Anything the Client might expect but is not included]
- Any change to the scope requires a written change request agreed by both Parties before the work starts.
| Milestone | Amount |
|---|---|
| [Milestone 1: specification] | [amount] |
| [Milestone 2: first version] | [amount] |
| [Milestone 3: final delivery] | [amount] |
Fees are exclusive of VAT or sales tax, which is added where it applies.
5.1 The Client funds the milestones on FreelanX [Funding on FreelanX]. FreelanX holds the funds and releases each milestone to the Contractor once the Client approves it.
5.2 FreelanX fees apply as published on freelanx.com/pricing at the date of each payment.
5.3 FreelanX issues the invoice for each released milestone in the Contractor's name, under the billing mandate given by the Contractor in the FreelanX terms.
- Start date: [Start]
- Expected duration: [Duration]
- Due date of each milestone: [date per milestone]
7.1 Each deliverable is accepted when it meets these criteria: [functional criteria, quality bar, tests passed, format].
7.2 The Client approves or disputes a submitted milestone within 5 business days, with written reasons for a dispute. A milestone neither approved nor disputed in that time is approved automatically on FreelanX.
7.3 If a milestone is disputed, the Contractor corrects the listed non-conformities within [5] business days. If the Parties still disagree, either may ask FreelanX for mediation; FreelanX answers within 5 business days.
- Client contact: [Contact person]
- Contractor contact: [Freelancer or contractor]
- Check-ins: [frequency and format]
- Tools and access provided by the Client: [list]
- [Information, access or decisions the Contractor needs from the Client, and by when]
- Delays caused by missing dependencies move the affected due dates by the same time.
For the Client: name, title, date ______________________
For the Contractor: name, title, date ______________________
Step by step
- 1Answer the questions in the generator, or copy the template and fill in every [bracket].
- 2Read the practice notes for the countries of both parties and adapt the clauses they mention.
- 3Attach the statement of work and, if personal data is processed, the data processing addendum.
- 4Have both parties read it, then sign it electronically. On FreelanX, the contract is created and signed online in the workspace.
Watch-outs
What changes from one country to another, with the legal source.
Fees between businesses are invoiced net of VAT; for a cross-border B2B service the customer usually self-accounts for VAT (reverse charge).
Council Directive 2006/112/EC, art. 44 and 196Milestones tied to deliverables, with the contractor correcting defects at its own cost, are indicators of self-employment.
HMRC Employment Status ManualCross-border services may be subject to GST and to tax withholding; keep the SOW consistent with the tax invoice.
Integrated GST Act 2017; Income-tax ActLegal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.
Questions people ask
What is the difference between an SOW and a contract?
The contract (for example the independent contractor agreement) sets the general rules; each SOW describes one piece of work under it.
How does acceptance work on FreelanX?
You approve or dispute a submitted milestone within 5 business days; without an answer, it is approved automatically and FreelanX releases the payment.
Is it free?
Yes. Every template is free to read and copy: no sign-up, no email, no download.
Do I need it on FreelanX?
On FreelanX missions, the contract is created from the brief and signed online, payments are held by FreelanX and released per approved milestone, and invoices are issued automatically. Templates help for work agreed elsewhere, or to prepare a conversation.