FreelanXBackground check notice and consent
A notice and consent form for background checks, written to meet the US stand-alone disclosure rule, with the GDPR limits that apply in Europe and the UK.
Candidate: [Name] · Role: [Role] · Employer: [FreelanX EOR in [country] / your company]
As part of your application for the role of [Role], and only after a conditional offer, [Employer] would like to verify the following information, through [name of the screening provider, address, contact]:
- [Identity and right to work]
- [Education and professional qualifications listed in your CV]
- [Employment history for the last [5] years]
- [Criminal records, only where the law allows it for this role: [legal basis]]
These checks are necessary to [verify the accuracy of your application / meet a legal or regulatory requirement for this role: [reference]]. They are proportionate to the role and limited to what is necessary.
- You may ask what information was obtained, receive a copy and ask for corrections.
- If a decision could be taken against you on the basis of the report, you will receive a copy and the chance to explain before the decision.
- Your data is kept for [period] and then deleted. Our privacy notice explains your rights, including access, rectification and complaint to the supervisory authority.
I have read this notice and authorise [Employer] and [screening provider] to carry out the checks listed above.
Name, signature, date ______________________
Step by step
- 1List only the checks that are necessary and lawful for the role in its country.
- 2Give the notice after a conditional offer, and before the checks start.
- 3If a negative decision may follow, share the report and hear the candidate first.
Watch-outs
What changes from one country to another, with the legal source.
A stand-alone disclosure is required before a consumer report is obtained for employment, and a pre-adverse action notice before rejecting.
15 U.S.C. § 1681b(b)Employers may ask about conviction history only after a conditional offer, and must follow a process before withdrawing it.
California Government Code § 12952Criminal record checks go through the Disclosure and Barring Service at a level that matches the role.
Police Act 1997, Part V; DBS guidanceCriminal offence data can be processed only under official authority or when authorised by law.
GDPR, art. 10Information asked from a candidate must be directly and necessarily linked to the job.
Code du travail L1221-6Background verification is common; obtain written consent and comply with the Digital Personal Data Protection Act 2023.
DPDP Act 2023, s 6Police clearance certificates are routinely requested for visas; personal data is protected under the federal data protection law.
Federal Decree-Law No. 45 of 2021Legal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.
Questions people ask
Is it free?
Yes. Every template is free to read and copy: no sign-up, no email, no download.
Is this legal advice?
This template is for information and does not constitute legal advice; adapt it to your situation and local law.