FreelanXEquipment and return agreement
A short agreement for laptops and other equipment: ownership, care, security settings, loss reporting and return, with the limits on pay deductions.
Employee or contractor: [Name] · Company: [Company / FreelanX EOR on behalf of [Company]] · Date: [date]
| Item | Serial number | Value | Date provided |
|---|---|---|---|
| [Laptop model] | [ ] | [ ] | [ ] |
| [Screen, headset, phone] | [ ] | [ ] | [ ] |
The equipment remains the property of [Company]. It is lent for professional use [and reasonable personal use as allowed by the IT security policy].
3.1 The holder keeps the equipment in good condition, protects it from theft and damage, and does not lend it to others.
3.2 Security settings (encryption, updates, device management) must not be disabled.
3.3 Loss, theft or damage is reported within [24] hours to [contact].
4.1 The equipment is returned on the last working day, or within [5] working days after it, using the prepaid shipping provided by [Company].
4.2 Data on the device is not deleted by the holder; [Company] wipes it after return.
No deduction is made from pay for unreturned or damaged equipment unless the law allows it and the holder agreed it in writing.
Signed: ______________________
Step by step
- 1Copy the policy and complete every [bracket] with your own rules.
- 2Check the practice notes for each country where you have people: local law and collective agreements prevail.
- 3Consult employee representatives where the law requires it, then publish the policy and record that each person received it.
Watch-outs
What changes from one country to another, with the legal source.
Deductions from wages are unlawful unless authorised by contract or in writing in advance.
Employment Rights Act 1996, s 13Pay deductions to compensate a debt of the employee are strictly limited.
Code du travail L3251-1 to L3251-3Employers must reimburse necessary business expenses, including for equipment used for work.
California Labor Code § 2802Employees are liable for damage only in proportion to their fault (graduated liability).
BAG case law on innerbetrieblicher SchadensausgleichLegal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.
Questions people ask
Is it free?
Yes. Every template is free to read and copy: no sign-up, no email, no download.
Is this legal advice?
This template is for information and does not constitute legal advice; adapt it to your situation and local law.