FreelanXRemote work policy
A clear remote work policy: eligibility, place of work and cross-border rules, working time and right to disconnect, equipment and costs, health and safety, and security.
Applies to: [all employees / roles listed] · Owner: [People team] · Effective: [date] · Review: every [12] months
This policy sets how we work remotely, so that everyone is treated fairly and works safely and productively, wherever they are.
2.1 Roles that can be performed remotely are listed in [annex]. Remote work is [fully remote / hybrid with [n] days on site].
2.2 Requests are answered in writing within [30] days; refusals give business reasons.
3.1 Each person has a registered place of work in their country of employment.
3.2 Working from another country for more than [10] working days a year needs prior written approval, because tax, social security, immigration and employment law depend on where the work is done.
4.1 Working hours follow the employment contract and local law. Core collaboration hours are [hours, time zone].
4.2 People have the right to disconnect outside their working hours, except for agreed on-call duties.
5.1 [Company] provides [laptop, screen, headset] under the equipment agreement.
5.2 [Company] contributes [amount] per month to home-office costs [or reimburses agreed costs], in line with local law.
6.1 Each person completes a home workstation self-assessment; [Company] provides reasonable adjustments.
6.2 Accidents during working time are reported as work accidents.
Follow the IT security policy: encrypted devices, no public Wi-Fi without VPN, screens locked, confidential calls in private.
Performance is assessed on outcomes, the same way for remote and on-site people. Teams agree response times and the channels for urgent matters.
[Company] may review this policy with notice and consultation where the law requires it.
Step by step
- 1Copy the policy and complete every [bracket] with your own rules.
- 2Check the practice notes for each country where you have people: local law and collective agreements prevail.
- 3Consult employee representatives where the law requires it, then publish the policy and record that each person received it.
Watch-outs
What changes from one country to another, with the legal source.
Telework is set by a collective agreement or a charter; employees have a right to disconnect in companies of 50 or more covered by annual negotiation.
Code du travail L1222-9, L2242-17Employers must pay the additional costs of telework and must not contact teleworkers during rest periods.
Código do Trabalho, art. 168 and 199-A (Lei 83/2021)Remote work needs a written agreement with mandatory content, and the employer bears the costs.
Ley 10/2021 de trabajo a distanciaEmployees with 26 weeks of service can request flexible working; from 6 April 2024 the right exists from day one.
Employment Rights Act 1996, s 80F; Employment Relations (Flexible Working) Act 2023Employees can request remote work; employers follow the Code of Practice.
Work Life Balance and Miscellaneous Provisions Act 2023Social security for cross-border telework under 50% of working time can stay in the employer's state under the framework agreement on telework.
Framework Agreement under art. 16(1) of Regulation (EC) 883/2004, in force 1 July 2023Since 26 August 2024, employees of non-small businesses have a right to disconnect (small businesses from 26 August 2025).
Fair Work Act 2009, s 333MLegal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.
Questions people ask
Is it free?
Yes. Every template is free to read and copy: no sign-up, no email, no download.
Is this legal advice?
This template is for information and does not constitute legal advice; adapt it to your situation and local law.