FreelanXPaid time off policy
A paid time off policy built on the legal minimum of each country: annual leave, public holidays, sick and family leave, requests and carry-over.
Applies to: [employees of [Company] and people employed for us through FreelanX EOR, within the limits of their local contract] · Effective: [date]
Everyone takes their full leave every year: rest is part of good work. Where local law or a collective agreement gives more, it applies.
2.1 Entitlement: [number] working days per year, or the legal minimum of the country if higher, accrued [monthly].
2.2 Requests: at least [two weeks] in advance for [5] days or more, through [tool]. Managers answer within [3] working days.
2.3 Carry-over: up to [5] days to [31 March] of the next year, unless local law provides otherwise.
The public holidays of the country of employment apply. People may swap a holiday for another day of significance to them, by agreement.
Tell your manager as early as possible on the first day. Medical certificates and sick pay follow local law.
Maternity, paternity, parental, adoption and carer's leave follow local law, [plus: [company enhancements]].
[Bereavement: [n] days; moving house: [n] day; volunteering: [n] days; study leave.]
Untaken leave is paid at the end of employment where the law requires it.
Step by step
- 1Copy the policy and complete every [bracket] with your own rules.
- 2Check the practice notes for each country where you have people: local law and collective agreements prevail.
- 3Consult employee representatives where the law requires it, then publish the policy and record that each person received it.
Watch-outs
What changes from one country to another, with the legal source.
At least four weeks of paid annual leave; it cannot be replaced by pay except at the end of employment.
Working Time Directive 2003/88/EC, art. 75.6 weeks of statutory annual leave, including bank holidays if the employer chooses.
Working Time Regulations 1998, regs 13 and 13ATwo and a half working days per month worked (30 working days a year).
Code du travail L3141-3At least 24 working days (Monday to Saturday), i.e. 20 days for a five-day week.
Bundesurlaubsgesetz § 3No federal paid leave requirement; several states and cities require paid sick leave.
For example California Labor Code § 24630 calendar days of annual leave after one year of service (2 days per month after six months).
Federal Decree-Law No. 33 of 2021, art. 2910 days of paid leave after six months, increasing with service; employers must make sure 5 days are taken each year.
Labour Standards Act, art. 3930 days of vacation per year, paid with an additional one third.
CLT, art. 130; Constitution, art. 7, XVIILegal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.
Questions people ask
Is it free?
Yes. Every template is free to read and copy: no sign-up, no email, no download.
Is this legal advice?
This template is for information and does not constitute legal advice; adapt it to your situation and local law.