ChecklistComplianceFor companies

Right-to-work checklist

Who checks what, when, and what to keep, so that every hire is allowed to work in the country.

8 items5 country notesUpdated 15 Oct 2026Free, no sign-up

Copy the checklist

Right-to-work checklist0 of 8 done

Before the offer

Ask every candidate the same question about work authorisation"Are you legally allowed to work in [country]?" Asking only some candidates can be discriminatory.
Check whether the role needs a work permit or visa and how long it takesThe country guide gives typical timelines.

Before the first day

Check original identity and right-to-work documents, or use an approved digital checkUK: approved identity service providers for British and Irish passports; US: Form I-9 documents.
Record the date of the check and keep a copy for the legal periodUK: for the employment and two years after.
Note any expiry date of a permit or visaSet a reminder before expiry.

During employment

Re-check before a time-limited permission expiresThe employer must stop the work if permission ends.
Update records when the person changes role, hours or locationA permit can be tied to a role or employer.

With FreelanX EOR

Share the candidate's situation in the FreelanX EOR requestFreelanX EOR, the legal employer, carries out the local checks and visa steps.

How to use it

Step by step

1Tick each item as you go: your progress is kept in this browser.
2Open the detail under an item when you need the why.
3Copy the checklist into your project tool or a document to share it with your team.

By country

Watch-outs

What changes from one country to another, with the legal source.

UKUnited Kingdom

Checks must be done before employment starts; keep copies for the employment and two years after.

Home Office, Employer's guide to right to work checks

USUnited States

Form I-9 for every new hire: section 1 by the first day, section 2 within three business days; E-Verify required in some states.

8 C.F.R. § 274a.2

DEGermany

Non-EU nationals need a residence title that allows employment; the employer keeps a copy for the employment.

Aufenthaltsgesetz § 4a(5)

SGSingapore

Foreign employees need a work pass (EP, S Pass or other) before they start.

Employment of Foreign Manpower Act 1990

AEUnited Arab Emirates

A work permit and residence visa are needed before work starts.

Federal Decree-Law No. 33 of 2021

Legal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.

FAQ

Questions people ask

Is it free?

Yes. Every template is free to read and copy: no sign-up, no email, no download.

Keep going

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ChecklistComplianceFor companies

Right-to-work checklist

Who checks what, when, and what to keep, so that every hire is allowed to work in the country.

8 items5 country notesUpdated 15 Oct 2026Free, no sign-up

Copy the checklist

Right-to-work checklist0 of 8 done

Right-to-work checklist

Before the offer

Ask every candidate the same question about work authorisation"Are you legally allowed to work in [country]?" Asking only some candidates can be discriminatory.
Check whether the role needs a work permit or visa and how long it takesThe country guide gives typical timelines.

Before the first day

Check original identity and right-to-work documents, or use an approved digital checkUK: approved identity service providers for British and Irish passports; US: Form I-9 documents.
Record the date of the check and keep a copy for the legal periodUK: for the employment and two years after.
Note any expiry date of a permit or visaSet a reminder before expiry.

During employment

Re-check before a time-limited permission expiresThe employer must stop the work if permission ends.
Update records when the person changes role, hours or locationA permit can be tied to a role or employer.

With FreelanX EOR

Share the candidate's situation in the FreelanX EOR requestFreelanX EOR, the legal employer, carries out the local checks and visa steps.

How to use it

Step by step

1Tick each item as you go: your progress is kept in this browser.
2Open the detail under an item when you need the why.
3Copy the checklist into your project tool or a document to share it with your team.

By country

Watch-outs

What changes from one country to another, with the legal source.

UKUnited Kingdom

Checks must be done before employment starts; keep copies for the employment and two years after.

Home Office, Employer's guide to right to work checks

USUnited States

Form I-9 for every new hire: section 1 by the first day, section 2 within three business days; E-Verify required in some states.

8 C.F.R. § 274a.2

DEGermany

Non-EU nationals need a residence title that allows employment; the employer keeps a copy for the employment.

Aufenthaltsgesetz § 4a(5)

SGSingapore

Foreign employees need a work pass (EP, S Pass or other) before they start.

Employment of Foreign Manpower Act 1990

AEUnited Arab Emirates

A work permit and residence visa are needed before work starts.

Federal Decree-Law No. 33 of 2021

Legal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.

FAQ

Questions people ask

Is it free?

Yes. Every template is free to read and copy: no sign-up, no email, no download.

Keep going

Related templates

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