FreelanXCandidate rejection emails
Four short messages that close the loop with respect, from the first screening to a mission not awarded on FreelanX.
Subject: Your application for [Role]
Hello [Candidate], thank you for applying for the [Role] role at [Company]. We have reviewed your application carefully and decided not to move forward this time. We received many applications and had to focus on profiles closest to [main requirement]. Thank you for your interest, and we wish you success in your search. [Name]
Subject: Your interview for [Role]
Hello [Candidate], thank you for taking the time to speak with [Interviewer]. We appreciated [something specific]. We have decided to continue with candidates whose experience is closer to [requirement]. If you would like short feedback, reply to this email and we will share it. Best regards, [Name]
Subject: [Role] at [Company]
Hello [Candidate], thank you for the time and energy you put into our process, including [the exercise / the final interview]. This was a close decision and we have offered the role to another candidate. Your [strength] stood out, and we would like to keep in touch for future roles, if you agree. [Name]
Subject: Your proposal for [Mission]
Hello [Freelancer], thank you for your proposal for [Mission]. We have chosen another freelancer whose experience with [requirement] matched this mission more closely. We will keep your profile in mind for future missions on FreelanX. [Name]
Step by step
- 1Send the rejection within a few days of the decision.
- 2Personalise one sentence: candidates notice.
- 3Offer feedback after interviews, and give it within a week if asked.
Watch-outs
What changes from one country to another, with the legal source.
Keeping a candidate's data for future roles needs a legal basis and a defined retention period; tell the candidate.
GDPR, art. 5(1)(e) and 13A candidate must be informed of the methods used to assess them, and data kept on candidates must be relevant.
Code du travail L1221-8, L1221-9Legal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.
Questions people ask
Is it free?
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