FreelanXLetter & emailOffboardingFor companies
Resignation acknowledgement letter
A short letter that confirms the resignation and removes ambiguity on the last day, leave, final pay and handover.
Acknowledgement of resignation
[Place, date]
Dear [Name],
We acknowledge receipt on [date] of your resignation from your position of [Role].
- Notice period: [length], ending on [date], which will be your last working day [unless we agree otherwise in writing].
- Leave: you have [number] days of untaken leave, which will be [taken before the last day / paid with your final pay].
- Final pay and documents: paid on [date], with [list of documents].
- Handover: [Manager] will agree with you a handover plan by [date].
- Company property: please return [items] by your last day.
Thank you for your contribution. We wish you every success.
[Name, title]
How to use it
Step by step
- 1Send it within a few days of receiving the resignation.
- 2Check the notice period in the contract and the law.
- 3Plan the handover and the exit interview.
By country
Watch-outs
What changes from one country to another, with the legal source.
DEGermany
A resignation by the employee must also be in written form with a handwritten signature.
BGB § 623FRFrance
A resignation must express a clear and unequivocal intention to leave; notice follows the collective agreement.
Cour de cassation case law; Code du travail L1237-1Legal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.
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