FreelanXTermination letter to an employee
The letter that formalises the end of an employment contract after the local procedure: reason, notice, final pay, documents, company property and rights, with notes for Germany, France, the UK, the US, the UAE and Singapore.
[Employer name, address] · [Place, date]
[Delivered by hand against signature / by registered mail with acknowledgement of receipt]
Dear [Name],
Termination of your employment contract
[Following our meeting of [date], at which you were accompanied by [name, if applicable],] we confirm our decision to terminate your employment contract dated [date].
Reason. [State the reason precisely and factually, where the law requires reasons: e.g. the elimination of your position following the reorganisation of [department], as explained on [date]. / Not required in this jurisdiction.]
Notice. Your notice period of [length], in accordance with [the contract / the law / the collective agreement], starts on [date] and ends on [date], which will be your last day of employment. [During the notice period you are [required to work / released from work (garden leave) and remain paid].]
Final pay. You will receive your salary until the end of the notice period, payment for [number] days of untaken annual leave, [severance pay of [amount] calculated as [basis]], and [other items]. [Payments are made on [date].]
Documents. You will receive [your employment certificate, tax and social security documents, and the certificate for unemployment benefits] with your final pay.
Company property and obligations. Please return all company property, including [laptop, badge], by [date]. Your obligations of confidentiality continue after the end of employment[, as do the obligations of clause [x] of your contract].
Your rights. [Information required locally, e.g. the time limit to challenge the dismissal, the right to [benefit], the portability of health and pension benefits.]
We thank you for your work and wish you every success.
[Name, title, handwritten signature where required]
[For hires through FreelanX EOR: signed by FreelanX EOR, the legal employer]
Step by step
- 1Copy the letter and complete every [bracket].
- 2Check the procedure of the country first: in many countries the letter is the last step of a formal process.
- 3Send it in the form the law requires (signed paper, registered mail, hand delivery) and keep proof of delivery.
Watch-outs
What changes from one country to another, with the legal source.
Written form with handwritten signature; hearing of the works council beforehand.
BGB §§ 622, 623; BetrVG § 102Reasoned letter by registered mail at least two working days after the preliminary meeting.
Code du travail L1232-2, L1232-6Fair reason and fair procedure; statutory notice and redundancy pay where due.
Employment Rights Act 1996, s 86, 98, 135; ACAS Code of PracticeFinal pay at once; give written notice of the change in employment status.
California Labor Code § 201; Unemployment Insurance Code § 1089Notice of 30 to 90 days; end-of-service gratuity.
Federal Decree-Law No. 33 of 2021, art. 43 and 51Notice per contract, or the statutory minimum based on length of service.
Employment Act 1968, s 10Dismissal requires UWV permission, a court decision or mutual agreement.
BW, art. 7:669 and 7:671Legal references checked on 15 Oct 2026. Rules change: check the source before you rely on it.
Questions people ask
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Is this legal advice?
This template is for information and does not constitute legal advice; adapt it to your situation and local law.