FreelanXResources · Library
Templates & generator
65 checklists, contracts, letters, policies, calendars, calculators and job descriptions for hiring, working with and paying people across borders. Free to read and copy, with notes for each country.
Generator
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Pick a document, describe the work in one sentence or answer the questions: the document fills itself as you type, ready to copy. Nothing is sent anywhere: it all happens in your browser.
1Choose a document
2Describe it in one sentence
UnderstoodType a sentence: the role, level, skills, dates, place and budget fill the fields.
3Check the answers 0 of 11 filled
This template is for information and does not constitute legal advice; adapt it to your situation and local law.
[Role]
[Company] · [Seniority] · [Where] · [Engagement]
About the role
[What the work is about]
What you will do
- Own [Role] work from brief to delivery, with the outcomes agreed at the start.
- Work with [the team or person you report to] and share progress at agreed checkpoints.
- Document your work so that others can pick it up.
- [Add the 2 or 3 responsibilities that matter most for this role.]
Skills we need
- [Skill 1]
- [Skill 2]
- [Skill 3]
Nice to have
- [Industry experience, e.g. fintech or healthcare]
- [A certification or tool that would help]
Practical details
- Start: [Start]
- Duration: [Duration]
- Location and time zone: [Where]
- Languages: [Languages]
- Budget or pay: [Budget or rate]
- How it works: [Engagement]
How to apply
Send a short note on a similar piece of work you delivered, with a link if you can share it, and your availability. We answer every application.
Library
Every template, filtered your way.
Choose who it is for, the stage of the hiring lifecycle, then narrow by type, topic or country notes.
Job description templateA clear role, the skills that matter and how the work is set up.Companies · 5 country notesMission brief templateContext, scope, profile, timing and budget of a freelance mission.Companies · 2 country notesStatement of work (SOW) templateScope, deliverables, milestones, fees and acceptance, under one agreement.Both · 3 country notesOffer letter for a hire through FreelanX EORRole, pay, start date and conditions, with FreelanX EOR as legal employer.Companies · 7 country notesIndependent contractor agreementStatus, IP assignment, confidentiality, data, liability and FreelanX milestones.Both · 11 country notesMutual NDA with IP clauseConfidentiality both ways, whistleblower carve-out, and who owns what is created.Both · 6 country notesIntellectual property assignment agreementA stand-alone assignment of rights in work already delivered.Companies · 6 country notesData processing addendum (GDPR art. 28)Controller to processor terms for a contractor who handles personal data.Companies · 6 country notesData protection checklist for contractorsWhat to check before a contractor touches personal data.Companies · 13 itemsChange request for a statement of workChange scope, dates or fees in writing before the work starts.Both · Freelance missionsMilestone plan and budgetMilestones, amounts, funding mode and FreelanX fees, computed as you type.Both · 2 country notesMilestone acceptance certificateFormal acceptance of a deliverable, with reservations if any.Both · 1 country notesNotice of dispute on a milestoneSet out the disagreement in writing, and the route to mediation.Both · 1 country notesContractor onboarding checklistContract, access, briefing and first deliverable for a new contractor.Companies · 12 itemsFreelance proposal templateUnderstanding, approach, milestones, price and why you.Freelancers · Freelance missionsMessages to apply to a missionThree short messages for different kinds of missions.Freelancers · Freelance missionsPortfolio case study templateContext, role, approach, result, in one page.Freelancers · 1 country notesFreelancer profile checklistFrom a minimal profile to an enriched one, step by step.Freelancers · 12 itemsFreelance business setup checklistStatus, registration, bank, insurance, contracts and taxes.Freelancers · 11 itemsFreelance contract checklistWhat to check before you sign a client contract.Freelancers · 15 itemsClient onboarding questionnaireThe questions to ask a new client before you start.Freelancers · Freelance missionsQuote and estimate templateA priced quote with options, assumptions and validity.Freelancers · 2 country notesInvoice template with the FreelanX feeMandatory mentions, tax lines and what you receive after the 5% fee.Freelancers · 6 country notesPayment reminders and formal noticeThree reminders, from friendly to a formal notice.Freelancers · 4 country notesDay-rate calculatorThe day rate you need, from your income target, costs and billable days.Freelancers · Pay & taxTax and declaration calendar for freelancersKey 2026 dates in ten countries, with their sources.Freelancers · Pay & taxTestimonial request emailAsk a happy client for a review, at the right time.Freelancers · Freelance missionsInternational hiring checklistFrom the first idea to day one, for a hire in another country.Companies · 22 itemsEmployee or contractor checklistThe signals authorities look at, before you sign.Companies · 16 itemsRole scorecardOutcomes, competencies and must-haves, agreed before you search.Companies · People & cultureInterview scorecardSame questions, same criteria, a written rating for every candidate.Companies · 4 country notesReference check formQuestions to ask a former manager or client, with consent.Companies · 3 country notesBackground check notice and consentA stand-alone notice and consent before any lawful check.Companies · 7 country notesInterview invitation emailDate, format, who you will meet and how to prepare.Companies · 2 country notesCandidate rejection emailsFour respectful messages, from screening to final round.Companies · 2 country notesOffer email and next stepsThe short email that goes with the offer, and the welcome once it is accepted.Companies · Employees & EORRight-to-work checklistIdentity, work permits and records, country by country.Companies · 8 itemsPayroll calendar and public holidaysPay dates moved for weekends and holidays, by country, for 2026 and 2027.Companies · 8 country notesEOR or own entity: 3-year cost tableThe same assumptions as the calculator of the hiring guide, country by country.Companies · Employees & EORMonthly payroll checklistInputs, checks, approval, payment and filings, each month.Companies · 15 itemsGlobal HR compliance checklistThe yearly review of contracts, policies, pay, data and records.Companies · 14 itemsOffboarding checklistNotice, final pay, equipment, access, knowledge and goodbye.Companies · 17 itemsTermination letter to an employeeA clear letter for the last step of a lawful procedure.Companies · 7 country notesNotice to end a contractor agreementEnd an engagement under its notice clause, with the practical follow-up.Companies · 3 country notesResignation acknowledgement letterConfirm the resignation, last day and next steps.Companies · 2 country notesReference letterA fair and accurate reference for a former employee or freelancer.Both · 2 country notesEmployment certificateThe factual certificate of employment many countries require.Companies · 4 country notesExit interview templateTen questions to learn from every departure.Companies · People & cultureProject handover checklistCode, documents, access and knowledge, handed over cleanly.Both · 11 itemsRemote onboarding checklistBefore day one, week one, the first 30, 60 and 90 days.Companies · 20 itemsWelcome email for a new hireEverything a new person needs before their first day.Companies · People & cultureFirst 90 days planObjectives, people to meet and checkpoints for a new hire.Companies · People & cultureEquipment and return agreementWho owns the laptop, how it is used and returned.Companies · 4 country notesRemote work policyEligibility, working hours, place of work, equipment, security and costs.Companies · 7 country notesPaid time off policyAnnual leave, public holidays, sick leave and how to request time off.Companies · 8 country notesExpense policyWhat is reimbursed, limits, approvals, receipts and deadlines.Companies · 3 country notesExpense claim formOne claim, itemised, with receipts and approval.Companies · Pay & taxCode of conductHow we work together: respect, integrity, conflicts, data and speaking up.Companies · 5 country notesData protection policy for staffHow staff handle personal data, day to day.Companies · 6 country notesIT security and acceptable use policyDevices, passwords, access, data handling and incidents.Companies · 4 country notesPerformance review templateObjectives, competencies, feedback both ways and the next plan.Companies · 3 country notesOne-to-one meeting templateA weekly agenda that keeps managers and people aligned.Companies · People & cultureWeekly status reportProgress, next steps, risks and decisions needed, for a mission.Both · Freelance missionsMission review and feedbackA structured review at the end of a freelance mission.Companies · Freelance missionsContractor compliance checklistStatus, paperwork, tax, data and payments for contractors in every country.Companies · 20 itemsDevelopment & IT job descriptionsBack-end developer, Front-end developer, Full-stack developer and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesAI & Data job descriptionsData analyst, Data engineer, Data scientist and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesDesign & Creative job descriptionsProduct designer, UX/UI designer, Brand designer and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesMarketing & Communication job descriptionsDigital marketer, SEO specialist, SEA specialist and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesSales & Business development job descriptionsBusiness developer, Account executive, Sales operations and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesFinance & Accounting job descriptionsAccountant, Financial controller, FP&A analyst and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesManagement & Consulting job descriptionsStrategy consultant, Transformation consultant, Operations manager and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesProduct & Project management job descriptionsProduct manager, Product owner, Project manager and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesHR & Recruitment job descriptionsHR business partner, Recruiter, Talent acquisition and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesEngineering & Architecture job descriptionsMechanical engineer, CAD designer, Technical draughtsperson and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesLegal support job descriptionsLegal assistant, Contract manager, Compliance analyst and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesWriting & Translation job descriptionsCopywriter, Content writer, Technical writer and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesVideo, Audio & Animation job descriptionsVideo editor, Videographer, Animator and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 rolesAdmin & Customer support job descriptionsVirtual assistant, Executive assistant, Customer support agent and 7 more roles: responsibilities, skills, seniority levels and interview questions.Companies · 10 roles
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Job descriptions
One set per category.
The main roles of each category with responsibilities, skills, seniority levels, interview questions and a description ready to copy.
Development & ITBack-end developer, Front-end developer, Full-stack developerAI & DataData analyst, Data engineer, Data scientistDesign & CreativeProduct designer, UX/UI designer, Brand designerMarketing & CommunicationDigital marketer, SEO specialist, SEA specialistSales & Business developmentBusiness developer, Account executive, Sales operationsFinance & AccountingAccountant, Financial controller, FP&A analystManagement & ConsultingStrategy consultant, Transformation consultant, Operations managerProduct & Project managementProduct manager, Product owner, Project managerHR & RecruitmentHR business partner, Recruiter, Talent acquisitionEngineering & ArchitectureMechanical engineer, CAD designer, Technical draughtspersonLegal supportLegal assistant, Contract manager, Compliance analystWriting & TranslationCopywriter, Content writer, Technical writerVideo, Audio & AnimationVideo editor, Videographer, AnimatorAdmin & Customer supportVirtual assistant, Executive assistant, Customer support agent
Using the templates
Start from a template, finish with care.
When you need one
On FreelanX missions, the contract is created from the brief, with its milestones and amounts, and both sides sign it online. Templates help for work agreed elsewhere, for contractors you engage directly, for people you employ, or to prepare a conversation.
How to adapt a template
- Fill in every [bracket], and delete what does not apply.
- Read the country notes for each country involved.
- Make the scope and the deliverables concrete.
- Set dates and amounts for each milestone.
- Read it with the other side before signing.
Information, not legal advice
This template is for information and does not constitute legal advice; adapt it to your situation and local law. Employment and contractor rules differ by country. For people employed through FreelanX EOR, the local employment contract is issued by FreelanX EOR, the legal employer.
FAQ · Templates
Questions people ask first.
Are the templates free?
Yes. Every template is free to read and copy, with no sign-up, no email and no download.
How do I use a template?
Open it, use the copy icon on the document or on one section, and paste it into your editor. Checklists keep your ticks in this browser.
Do I need one on FreelanX?
No. On FreelanX missions, the contract is created and signed online; payments are held by FreelanX and released per approved milestone.
Are they legal advice?
This template is for information and does not constitute legal advice; adapt it to your situation and local law.
Does the generator send my answers anywhere?
No. The document is built in your browser from your answers; nothing is stored or sent.